Team Coordination Processes

Team Coordination Processes

Team effectiveness purely depends on several coordination functions effectively manage and discharge of  team members can coordinate their actions in the following ways.

 Orientation functions help to team members to acquire and exchange particular information that required for specific tasks. Team members coordinate  to engage in collection of knowledge of how to get resources and how to solve constraints in a project and how to achieve the mission and environmental problems in a team. It is stage of planning for how to get resources and how to solve the problems in a systematic manner. In this stage, members are exchanging their ideas, to manage the project without constraints.

 Resource distribution functions help to team members in the form of the assignment of members of specific tasks during collective action, the distribution of  the right material, people and  resources to tasks and  across subtasks, and balancing task load across members. Team leader allocate and distribute resources as per standard plan which make at the time of orientation. Resources include, skills, abilities, and knowledge of a team member.

 Timing functions identified the team members how  to coordinate the pace and speed of task accomplishment. Team pacing incorporates activities regulating the speed of task completion for the team as a whole, as well as for each individual team member.

 Response coordination functions to the specific sequencing of member activities and their timing relative to the occurrence of other team actions. Motivational functions are activities geared toward procuring the commitment of members to team task accomplishment

 Motivational functions  are vital during task execution may take the form of exhortations and encouragement when teams are performing under difficult circumstances. The two remaining teams performance functions refer to activities regarding the monitoring and maintenance of ongoing team actions, and the adjustment of those actions when they become dysfunctional.

 Systems monitoring functions monitoring functions include those actions directed at the detection of errors in the nature and timing of member activities.

Procedure maintenance functions refer to the team monitoring to ensure compliance with established performance standards. The emphasis here is more on team maintenance than on error detection. Both sets of functions include activities related to the adjustment of member actions in response to team derailment. These monitoring and adjustment activities are critically important for team performance, particularly for teams confronting dynamic and ambiguous situations. Indeed, monitoring activities were most instrumental for team decision making effectiveness.

To be effective, these team coordination functions need to become fairly automatic behavior patterns displayed by team members, individually and collectively, as teams confront tasks. Likewise, if teams need to operate in highly dynamic and complex conditions,

Then the application of these functions needs to be adaptive. In essence, teams need to balance two countervailing necessities in such environments: the need to standardize how team members contribute and combine their resources and the requirement that they remain flexible as task conditions become more dynamic.

This balance is created through ‘‘regulatory mechanisms’’ established within the team. These mechanisms refer to operating procedures established to govern the activation, occurrence, intensity, and monitoring of team performance functions. These procedures become encoded in team memory and new members are socialized to adopt and accept these procedures. Examples of such mechanisms include team performance norms, communication rules, and trained strategies shared by team members about how to accomplish routine team functions.